Viewing Responses

To start evaluating Responses, click Do Now on a Start Evaluation Task. Then do the following:

• Select one Requirement Section if you are evaluating sections sequentially, otherwise select all Requirement Sections
• Select which Suppliers you wish to evaluate. The options available on this page are determined by the Procurement Procedure the Project is following, which uses a field called Treatment of Partial Submissions. 

Completing this action will generate an email to all Evaluators with a link to the relevant evaluation page. 

If a Project uses a Procedure that does not enforce the Response Window, then users will be able to view suppliers responses prior to the Response Window Closes Date. Otherwise, responses cannot be viewed until a user clicks Do Now on a Task of type Start Evaluation.

You will not be able to complete the Start Evaluation task if the Response Window Closes Date / Time has not yet passed, or it is a Secure Tender (Procedure has the property Tender Box Opening Procedure = Secure Tender Box) and one or more Unlock Key does not match the corresponding Lock Key.

Viewing Individual Supplier Responses

1. Select a supplier bidding record from the Suppliers tab. 
2. Select either the Responses or Moderation tab and select a section
3. Either select a response and page through using the Prev/Next buttons or click Response PDF from the response section page to view all responses in one file.

Treatment of Partial Submissions

There are three options defined for the treatment of Partial Submissions in the Procurement Procedure of a Project. 

1. Allow user to select suppliers with both partial and complete submissions
2. Exclude partially complete submissions but allow user to select suppliers with complete submissions
3. Exclude partially complete submissions and enforce evaluation of complete submissions

Extending the Submission Deadline

To grant all Suppliers Bidding more time to complete their responses:

1. Locate the Task with the eSourcing Milestone of Responses Close
2. Edit the Task and change the Due Date and/or the Time of Day fields
3. Click Save

Late Submissions

In exceptional circumstances, authorised users can grant individual Suppliers Bidding more time to submit their response. This is only possible before the Start Evaluation Task is done. 

To grant a Supplier Bidding more time, open the relevant Supplier Bidding record, locate and tick the box Late Submission? and click save. 

Changes to this field are recorded in the audit trail and later unchecking the box will withdraw their late access. 

Updated 10 February 2025 02:18