The variations tab of a contract record is used to track variations or extensions related to a contract by creating a variation record. This allows key details to be included related to the variation to provide a holistic view of the contract record.
View Contract Variation Records
To view Contract Variations, navigate to the Variations tab from Contract Record. A list of all existing variations will be shown in a related list and the detail of each variation can be viewed by clicking on the blue hyperlink reference.
When a contract variation is added, the value of contract variations are summarised on the Contract Record Detail page. The variation discrepancy flag is used to identify contracts where the contract's estimated value is consistent with the initial estimated value plus the sum of all approved contract variations.
Unapproved or pending Contract Variations can be summarised via a dashboard.
Add a New Contract Variation
- From the related list shown above in the Variations tab, click New to set up a new variation order.
- A window will appear with the details for a new contract variation such as description, requested date, variation amount, justification ad more. Complete the fields as outlined, and fields with a red asterisk are required.
- Click Save after you are finished populating the fields.
Your new variation record will now appear in the related list in the Variations Tab.
Depending on your system configuration and processes, you may have workflow rules in place to alert designated users to approve contract variations. Requested variations can be approved by opening the contract variation details and editing the related approval fields. Reach out to your system administrator or super user for clarification of this process within your system.
To add documentation that supports a contract variation, open the Contract Variation Record from the related list and navigate to the Documents tab on the right hand side.
Click on Upload Files or drag and drop the file into the box to add a document to the variation record.
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